Budgeting, Planning & Forecasting

Budgeting, Planning & Forecasting

November 30, 2011

Ignition Offers Tips on Record Keeping

Many times, companies find that record keeping can be a difficult task. Realizing this, Ignition has offered various tips to avoid non-compliance, inefficiency and other such problems when it comes to record keeping.

The company says that e-commerce and e-government are built upon trustworthy information policies and procedures. Regulators and auditors will review records to verify compliance. For business planning, board members and managers need reliable data. Also, for daily tasks, staff continuously uses information.

Customers would also like to know about the progress on their case or the status of their account. According to the company, shareholders and the general public seek transparent decision-making and accountability.

Sonya Sherman, senior business analyst of Ignition and professional archivist said, “Poor record keeping can seriously impact your organization’s reputation, customer care, staff morale, efficiency and profitability. The information may be there, but if you can’t find it the impact can be just as damaging as not having it at all. Without a doubt good records opens doors but the underlying questions are how you can efficiently manage your information and find them quickly and easily?”

Information is key, the Cayman Islands Information Commissioner stated recently. As it is for public agencies, this is as true for private industry and non-profits. 72 percent of organizations say it is harder to find information they do own, than information they don’t own, according to the Association of Information and Image Management International (AIIM), the company stated.

In other news, Ignition Ltd. is supporting the move towards electronic records management in the public sector by providing records management services to scan and index over half a million documents for the Maritime Authority of the Cayman Islands (MACI).

Ignition’s scanning team creates high-quality images of MACI’s paper files, in a controlled workflow process. These images are captured into the ECM system and managed according to government and international standards.

Raju Shanbhag is a contributing editor for TMCnet. To read more of Raju’s articles, please visit his columnist page.

Edited by Jennifer Russell

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